AfBSA Council - Summary
The Council shall be the governing body of the association.
The members shall be the President, the Vice President the Honorary Secretary, The Honorary Treasurer, the immediate Past-President, and five Councilors. Each term of office shall begin at the close of the annual Biological Safety Conference.
The Council shall meet at the Annual General Meeting of the association and at such other times as deemed necessary by the President for the transaction of Council business. A quorum of the Council for the transaction of business at its meetings, or in the interim by telephone or by mail, shall consist of at least six council members. In the event of a tie vote, the President shall break the tie. In the absence of the President, the decision on a tie vote shall be made by the senior ranking officer who is present. The ranking of the Council after the President is the Vice President and then Honorary Secretary.
The Council shall be responsible for the strategic planning of the organization. Such plans shall be reviewed by the Council on an annual basis.
- The Executive Committee will consist of the President, Vice President, and the Past-President. The Executive committee shall be authorized to make AfBSA business decisions when Council is not in session. The Executive Committee will consult with the Executive Director on their decisions.
- Unless there is explicit consent from the AfBSA Council, the Executive Committee cannot make decisions that change AfBSA policy or commit AfBSA for any activities that has not be authorized by the Council.
- The Executive Committee will report any decisions made to the Council at the next meeting of the Council.
DUTIES OF THE PRESIDENT
- The President shall serve for one year. Eligible for re-election but not for more than 3 terms.
- The President shall chair the Council and the general membership meetings.
- The President shall be the official spokesperson for the Association.
- The President shall be encouraged to report on activities in the AfBSA Website and Newsletter
- The President shall appoint all AfBSA Committees which include the Finance Committee, the Membership Committee, and all special committees, subject to Council approval.
- The President shall appoint Team Leaders with input from current (outgoing) Team Leaders and Council, subject to Council approval.
- The President shall appoint liaisons from the Council as deemed necessary.
- The President shall be bonded.
DUTIES OF THE PAST-PRESIDENT
- The Past-President shall serve on the Council for one year.
- The Past-President shall serve as Chair of the Nominating Committee.
DUTIES OF THE VICE PRESIDENT
- The Vice President shall automatically succeed the President in office upon completion of the President's term of office.
- The Vice President shall succeed the President in the event the President is unable to complete the term of office.
- The Vice President shall be an ex-officio member of the Council.
- The Vice President shall select all the Committee Chairs and Team Leaders for the next term, based on input from the current Team Leaders and shall obtain approval by Council before the next annual meeting.
- The Secretary shall prepare and distribute the election ballot in accordance with the By-Laws.
- The Secretary shall keep the minutes of all Council and Annual Association Membership Meetings.
- The Secretary shall perform such other duties as assigned by the President.
- The Secretary shall assure that the AfBSA Office turns over to the successor a complete set of all records, books, reports, communications, and documents pertaining to the affairs of the Association.
- The Honorary Treasurer shall sign all checks, drafts, or other orders for the payment of money in the name of the Association except for AfBSA Office payments that the Executive Director is authorized by Council to sign directly.
- The Honorary Treasurer shall be the chair of the Finance Committee.
- The Honorary Treasurer shall be the liaison from the council to the Management Team.
- The Honorary Treasurer, in conjunction with the Finance Committee, shall assure that an audit of financial assets in accordance with the By-Laws. The results shall be presented to the Council and the general membership at the annual business meeting.
- The Honorary Treasurer shall ensure the appropriate collection and accounting of membership dues. Dues are for the calendar year and shall be renewed on January 1st.
- The Honorary Treasurer, in conjunction with the AfBSA Office and the Finance Committee, shall prepare a budget for acceptance by the Council in accordance with the AfBSA Calendar.
- The Honorary Treasurer shall ensure that team leaders and committee chairpersons are provided with income and/or expenditure details.
- The Honorary Treasurer shall present financial reports during Council meetings.
REGIONAL COUNCIL REPRESENTATIVES
- Each Councilor shall serve for three years. A Councilor may be re-elected but may not serve more than two terms. Councilor terms shall start in different years, and no more than two of these terms shall run concurrently.
- There shall be five Councilors representing the northern, central, eastern, southern and western part of Africa and where possible, the interests of the association’s membership.
- The Councilors will be elected through secret ballot by members from the respective regions.
- Councilors shall attend all meetings of the Council.
- Councilors shall respond to all Council-directed communications in a timely manner.