Office Staff - Responsibilities

GENERAL RESPONSIBILITIES OF THE AfBSA OFFICE

  1. Headed by an Executive Director who shall be responsible to the President and Council.
  2. Develop and implement membership drives.
  3. Prepare, process, and provide accounting of annual membership dues.
  4. Maintain membership records, prepare membership lists, and print and distribute the membership directory to AfBSA members and to parties designated by the President.
  5. Provide accounting and financial services, such as the preparation of the budget, daily bookkeeping, monthly financial statements, cash receipts and disbursements, maintenance of checking and savings accounts, general ledgers, investments, cost accounting of meetings and projects, and financial management. AfBSA shall establish separate bank accounts and have the President and Treasurer as signatories.
  6. Provide management and support services for the annual conference and associated workshops, training, educational programs, AfBSA business meetings, and committee activities.
  7. Prepare planning documents for developing revenue generating programs at the request of the Council.
  8. Maintain files and storage of files.

ROLE OF THE EXECUTIVE DIRECTOR

Serves as chief staff executive, recommends, and participates in the formulation of policies and makes decisions within existing policies as they have been approved by the Council. Plans, organizes, directs, and coordinates the staff, programs, and activities of the association to assure that objectives are attained, plans fulfilled, and member needs met. Maintains effective internal and external relationships; Achieves economical productive performance, forward-looking programming, and constructive growth of the association.

Relationships around the Executive Director

  1. Responsible to the Council for the administration of the AfBSA office and for proper interpretation and fulfillment of all functions, responsibilities, authority, and relationships. Reports directly to the President.
  2. Works closely with the Council members in the execution of their responsibilities.
  3. Maintains relationships with other associations, industry, government, public service organizations, and vendors as are desirable or necessary in the best interests of the council and in conformity with the overall goals and objectives of the organization.
  4. Establishes such relationships as the Council may specify or as deemed advisable in the best interests of the association.

ROLE OF THE FINANCE DIRECTOR

The Finance Director manages the day-to-day operation of AfBSA accounts.  Prepares accurate and timely monthly financial statements.  Follows defined policies for assuring financial controls are in place and being implemented.

ROLE OF THE DIRECTOR OF MEETINGS & COMMUNICATIONS

The Director of Meetings and Communications performs administrative and business details with the following duties.  Responsible for the annual meeting; contract management of affiliated meeting and other association internal/external meetings.  Responsible for the Continuing Education Programs: annual meeting, and symposium and courses.